Registered Office Change Services

End-to-End Support for Shifting a Company's Registered Office Within a City, Within a State, or to a Different State

Every company incorporated under the Companies Act, 2013 must have a registered office capable of receiving official communications, and any change to that address must be reported to the Registrar of Companies (ROC) within the prescribed time. The process, and the level of approval required, depends on how far the office is moving: within the same city, to a different city within the same state, or across state lines.

A registered office change is more than a single filing - it also triggers downstream updates with banks, GST authorities, licensing bodies, and other statutory registrations. Our registered office change services handle the resolutions, ROC filings, and (where applicable) Regional Director approval, along with guidance on the related intimations that follow the move.

Our Registered Office Change Services

Change Within the Same City / Town

Board resolution and filing of Form INC-22 for a registered office shift within the local limits of the same city, town, or village.

Change Within the Same State (Different ROC Jurisdiction)

Special resolution, Regional Director application (Form INC-23), and subsequent ROC filings for a shift that crosses from one Registrar's jurisdiction to another within the same state.

Inter-State Registered Office Change

Special resolution, alteration of the Memorandum of Association under Section 13, creditor and member notice, Regional Director approval, and filing with both the transferor and transferee state ROCs.

Drafting of Resolutions & Explanatory Statements

Preparation of board resolutions, special resolutions, and explanatory statements required to authorise and document the registered office change.

Regional Director Liaison

Preparation and filing of the Regional Director application along with supporting documents, and follow-up until the approval order is obtained.

Post-Change Compliance

Guidance on updating the registered office address with banks, GST registration, PAN/TAN, trade licences, and other regulatory registrations after the change is approved.

Key Facts About Registered Office Change

Registered office provisions are governed by Sections 12 and 13 of the Companies Act, 2013
Every company must have a registered office capable of receiving communications within 30 days of incorporation, and must notify the ROC of any subsequent change within the prescribed timeline
A shift within the local limits of the same city, town, or village needs only a board resolution and Form INC-22 - no special resolution or government approval is required
A shift outside local limits but within the jurisdiction of the same ROC, or to a different ROC within the same state, requires a special resolution, and a change to a different ROC jurisdiction additionally requires approval of the Regional Director via Form INC-23
An inter-state registered office change requires alteration of the Memorandum of Association, a special resolution, notice to creditors and regulators, and Regional Director approval before the new address can be filed with the ROC
An inter-state shift is typically the most time-consuming route, commonly taking a couple of months from resolution to final ROC filing, on account of the notice and approval stages involved

Frequently Asked Questions

What is the process to shift a registered office within the same city?

A change within the local limits of the same city, town, or village requires only a board resolution and filing of Form INC-22 with the Registrar of Companies within the prescribed time. No special resolution or Regional Director approval is needed for this category of change.

Is Regional Director approval required to shift the registered office to another state?

Yes. An inter-state registered office change requires a special resolution of the shareholders, alteration of the Memorandum of Association, notice to creditors and relevant regulators, and approval from the Regional Director before the new address can be registered with the ROC.

What documents are required for a registered office change?

Typical requirements include the board and/or special resolution, proof of the new registered office address (utility bill, rent agreement or ownership document), a no-objection certificate from the owner where applicable, and, for inter-state or inter-ROC shifts, the Regional Director application with supporting affidavits and declarations.

How long does an inter-state registered office shift take?

An inter-state shift generally takes longer than a local or intra-state change because it involves a special resolution, a notice period for objections, and formal Regional Director approval, in addition to filings with both the transferor and transferee state ROCs.

What compliances follow after the registered office is changed?

After the ROC approves the change, the company should update its registered office address with its bankers, GST registration, PAN and TAN records, statutory licences, letterheads, and any other regulatory registrations that reference the earlier address.

Shift Your Registered Office Without the Compliance Headache

Board resolutions, ROC filings, and Regional Director approvals handled end-to-end for local, intra-state, and inter-state registered office changes.