Extra-Ordinary General Meeting (EGM) Services

Convene and Conduct EGMs for Urgent Company Matters Compliantly

An Extra-Ordinary General Meeting (EGM) is any general meeting of a company other than its annual general meeting, called to transact urgent business that cannot wait for the next AGM. An EGM may be convened by the board on its own, on the requisition of members holding the prescribed proportion of voting rights, or by the requisitionists themselves if the board does not act. Because all business at an EGM is special business, correct notice, explanatory statements, and procedure are essential.

Our EGM services handle the entire process, from deciding whether an EGM is needed to issuing notice, conducting the meeting, and completing post-meeting filings. This service works alongside our annual general meeting services, our board meeting services, and the support of a company secretary to ensure the meeting is valid.

Our EGM Services

EGM Advisory

Advising on whether an EGM is required and the correct route to convene it.

Notice & Agenda

Preparing the notice, agenda, and explanatory statement for the special business.

Requisitioned EGM Support

Supporting members’ requisitions and requisitionist-convened meetings where the board does not act.

Special Business Resolutions

Drafting the ordinary or special resolutions to be passed at the EGM.

Meeting Conduct & Minutes

Supporting the conduct of the meeting and preparation of accurate minutes.

Post-Meeting Filings

Filing MGT-14 and other forms required for the resolutions passed at the EGM.

Benefits of a Properly Convened EGM

Urgent decisions taken through a valid meeting
Correct notice and explanatory statements
Proper handling of requisitioned EGMs
Well-drafted resolutions for the special business
Accurate minutes and records of the meeting
Timely post-meeting filings with the Registrar

Frequently Asked Questions

What is an EGM?

An Extra-Ordinary General Meeting is a general meeting of a company’s members other than the annual general meeting. It is convened to deal with urgent or special business that arises between annual general meetings and cannot be postponed until the next AGM.

When is an EGM called?

An EGM is called when urgent business needs shareholder approval before the next annual general meeting, such as certain changes requiring a special resolution. It allows the company to obtain the members’ decision on matters that cannot wait for the AGM cycle.

Who can call an EGM?

An EGM may be called by the board of directors on its own, or on the requisition of members holding the prescribed proportion of the paid-up capital carrying voting rights. If the board does not call the meeting within the required time on a valid requisition, the requisitionists themselves may call it.

What notice is required for an EGM?

An EGM is generally called by giving at least twenty-one clear days’ notice to the members, along with an explanatory statement for the special business. A shorter notice is permissible where the prescribed proportion of members entitled to vote consents to it.

Is all business at an EGM special business?

Yes. All business transacted at an extra-ordinary general meeting is treated as special business. As a result, each item of business must be accompanied by an explanatory statement setting out the material facts, so that members can make an informed decision.

Convene Your EGM Correctly and On Time

End-to-end extra-ordinary general meeting services for urgent company decisions.