Can a director be personally held liable for compliance defaults?

Yes. Directors face personal liability under multiple Companies Act provisions. Serious non-compliance can lead to disqualification under Section 164 for five years.

Company Compliance Services

Q: What is the minimum compliance requirement for a private limited company each year?

Minimum annual compliance includes 4 Board Meetings, an AGM, audited financial statements, AOC-4, MGT-7A/MGT-7, income tax return, GST returns, TDS returns, and DIR-3 KYC for all directors.

Q: What is Form MGT-7 and who must file it?

MGT-7 is the Annual Return filed within 60 days of AGM. Small companies and OPCs file MGT-7A. Companies above specified thresholds require a Company Secretary certification.

Q: What is Director DIN KYC and why is it important?

DIR-3 KYC must be filed by 30 September each year to keep the DIN active. A deactivated DIN blocks all company filings until KYC is filed with a ₹5,000 late fee.

Q: What is the consequence of a company being struck off by the ROC?

A struck-off company loses legal existence, its accounts are frozen, and directors may face personal liability. Restoration requires an NCLT petition within 20 years.

Annual and Event-Based Corporate Compliance for Private Limited Companies, Public Companies, LLPs, and Section 8 Companies

Corporate compliance encompasses all the statutory obligations that a company must fulfil on a recurring and event-triggered basis under the Companies Act, 2013, the Income Tax Act, the GST law, and other applicable regulations. For a private limited company, compliance obligations begin the moment it is incorporated and continue throughout its existence — covering board meetings, annual general meetings, statutory filings, maintenance of registers, secretarial records, and tax returns.

Non-compliance attracts not only financial penalties but also reputational risk, disqualification of directors, and risk of strike-off by the ROC. Our annual retainer-based company compliance services cover all mandatory annual filings, statutory meeting requirements, and event-based filings — ensuring your company remains in good standing with the MCA, Income Tax Department, and other regulatory bodies throughout the year.

Our Company Compliance Services

Annual ROC Filings

Filing of Form AOC-4 (financial statements), Form MGT-7 or MGT-7A (annual return), and all other mandatory annual forms with the Registrar of Companies within prescribed due dates.

Board & AGM Management

Drafting of Board Meeting notices, resolutions, and minutes; preparation of AGM notice; management of AGM proceedings; and maintenance of statutory registers and minute books.

Director KYC & DIN Compliance

Annual filing of DIR-3 KYC for all directors to keep their Director Identification Numbers (DINs) active — mandatory for every director holding a DIN, by 30 September each year.

Income Tax & TDS Compliance

Preparation and filing of company income tax returns, advance tax computation, TDS returns (Form 24Q, 26Q), TDS certificate issuance, and reconciliation with Form 26AS and AIS.

GST Compliance

Preparation and filing of monthly or quarterly GST returns (GSTR-1, GSTR-3B), annual GST return (GSTR-9), GST reconciliation, and advisory on GST applicability for new transactions.

Event-Based Filings

Management of all event-triggered compliance requirements — director changes, share allotments, charge registrations, registered office changes, name changes, and other structural alterations.

Key Annual Compliance Deadlines for Companies

AOC-4 (Financial Statements): within 30 days of AGM — typically by 29 October for March year-end companies
MGT-7 / MGT-7A (Annual Return): within 60 days of AGM — typically by 28 November for March year-end companies
DIR-3 KYC (Director KYC): annually by 30 September for all directors holding a DIN
Income Tax Return: by 31 October for companies (audit cases), 30 November for companies with international transactions
GSTR-9 (Annual GST Return): by 31 December of the subsequent financial year
Board Meetings: minimum 4 Board Meetings per year with no gap of more than 120 days between two consecutive meetings
AGM: must be held within 6 months from the close of the financial year — by 30 September for March year-end

Frequently Asked Questions

What is the minimum compliance requirement for a private limited company each year?

At a minimum, a private limited company must each year: (1) hold at least 4 Board Meetings; (2) hold an Annual General Meeting; (3) prepare and audit financial statements; (4) file Form AOC-4 with financial statements; (5) file Form MGT-7A or MGT-7 with the annual return; (6) file the company income tax return; (7) file monthly or quarterly GST returns; (8) file TDS returns quarterly; and (9) ensure all directors file DIR-3 KYC by 30 September. Event-based filings such as director changes and share allotments are additional obligations triggered by specific corporate actions.

What is Form MGT-7 and who must file it?

Form MGT-7 is the Annual Return that every company must file with the ROC within 60 days of the Annual General Meeting. It contains details of the company's shareholders, directors, KMP, share capital, debentures, charges, and other governance information as of the close of the financial year. Small companies and OPCs file a simplified version called MGT-7A. The Annual Return must be certified by a Company Secretary in practice for companies with paid-up capital of ₹10 crore or more, or turnover of ₹50 crore or more.

Can a director be personally held liable for company compliance defaults?

Yes. Under multiple provisions of the Companies Act, 2013, directors are personally liable for compliance defaults — particularly for failure to file annual returns, failure to hold Board Meetings and AGM, failure to maintain statutory registers, and failure to ensure proper accounts are kept. Repeated or serious non-compliance can result in disqualification as a director under Section 164, which disqualifies a director from being appointed in any company for a period of five years.

What is Director DIN KYC and why is it important?

Director Identification Number (DIN) KYC is an annual filing requirement under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014. Every individual holding a DIN must file Form DIR-3 KYC on the MCA21 portal by 30 September each year to confirm their personal details and keep the DIN active. Failure to file DIR-3 KYC by the due date results in the DIN being marked as Deactivated — and no company-related filings can be made using a deactivated DIN until the KYC is filed with a late fee of ₹5,000.

What is the consequence of a company being struck off by the ROC?

A company struck off the ROC register loses its legal existence and cannot carry on business, enter into contracts, or hold assets in its name. Directors of a struck-off company may face personal liability for the company's debts and obligations incurred before the strike-off. The company's bank accounts are typically frozen upon strike-off. Restoration of a struck-off company requires a petition to the NCLT within 20 years of the strike-off, supported by payment of all outstanding fees, penalties, and filing of all overdue documents.

Stay Compliant — All Year, Every Year

Comprehensive annual and event-based company compliance services on a retainer basis for companies of all sizes.