Annual General Meeting (AGM) Services

Hold Your Company’s AGM Within Timelines and Conduct It Correctly

The Annual General Meeting (AGM) is the key yearly meeting of a company’s members, at which financial statements are adopted, dividends are declared, directors retire and are appointed, and auditors are dealt with. Every company other than a one person company must hold an AGM each year within the timelines set by the Companies Act, 2013 — the first AGM within nine months of the end of the first financial year, and subsequent AGMs within six months of the end of the financial year, with no more than fifteen months between two AGMs.

Our AGM services manage timelines, notice, agenda, conduct, and post-meeting filings so the AGM is held validly and on time. This service pairs with our extra-ordinary general meeting services, our board meeting services, and the governance support of a company secretary.

Our AGM Services

AGM Timeline Management

Tracking the AGM due date and ensuring the meeting is held within the statutory timeline.

Notice & Agenda

Preparing the AGM notice and agenda, including any explanatory statements for special business.

Ordinary Business

Handling the ordinary business of the AGM, including accounts, dividend, directors, and auditors.

Financial Statement Adoption

Supporting the presentation and adoption of the audited financial statements at the AGM.

Meeting Conduct & Minutes

Supporting the conduct of the AGM and preparation of accurate minutes.

Post-AGM Filings

Completing filings arising from the AGM, including resolutions and annual filings.

Benefits of a Well-Conducted AGM

AGM held within the statutory timeline
Correct notice, agenda, and explanatory statements
Smooth handling of ordinary and special business
Proper adoption of the financial statements
Accurate minutes and records of the meeting
Timely completion of post-AGM filings

Frequently Asked Questions

What is an AGM?

An Annual General Meeting is the yearly meeting of a company’s members required under the Companies Act. At the AGM the members consider the financial statements, declaration of dividend, appointment or retirement of directors, and matters relating to the auditors, among other business.

When must an AGM be held?

A company must hold its first AGM within nine months of the end of its first financial year, and each subsequent AGM within six months of the end of the financial year. In addition, the gap between two annual general meetings must not exceed fifteen months.

What business is transacted at an AGM?

The ordinary business at an AGM typically includes adoption of the audited financial statements, declaration of dividend, appointment of directors in place of those retiring, and appointment or fixing of remuneration of the auditors. Any other item is treated as special business requiring an explanatory statement.

What notice is required for an AGM?

An AGM is generally called by giving at least twenty-one clear days’ notice to the members, along with the required documents. A shorter notice is permissible where the prescribed proportion of members entitled to vote at the meeting agrees to it.

Does a one person company need to hold an AGM?

No. A one person company is not required to hold an annual general meeting. This is one of the relaxations available to an OPC, although it must still prepare and file its financial statements and annual return within the applicable timelines.

Hold Your AGM Within Time, Every Year

Complete annual general meeting services to keep your company compliant.