When must the AGM be held and accounts filed?

The AGM must be held within 6 months of the financial year-end (30 September for March year-end companies). AOC-4 must be filed within 30 days of the AGM.

Which companies must file in XBRL format?

Listed companies, companies with paid-up capital ≥ ₹5 crore, turnover ≥ ₹100 crore, and Ind AS companies are required to file in XBRL format.

Annual Accounts Submission for Companies

Q: What financial statements must a company prepare every year?

Companies must prepare a Balance Sheet, Statement of Profit and Loss, and Notes to Accounts. Listed companies and those with turnover above ₹50 crore must also prepare a Cash Flow Statement.

Q: What are the consequences of not filing annual accounts on time?

Late filing attracts ₹100 per day with no cap, potential prosecution under Section 137, and risk of ROC strike-off after three years of non-filing.

Q: Does a dormant company still need to submit annual accounts?

Yes. Dormant companies file Form MSC-3. Inactive companies without formal dormant status must file full annual accounts in Form AOC-4.

Complete Guide to Preparation and Filing of Annual Financial Statements Under the Companies Act, 2013

Every company incorporated under the Companies Act, 2013 is required to prepare, adopt, and file its annual financial statements with the Registrar of Companies (ROC) each financial year. Annual accounts — comprising the Balance Sheet, Statement of Profit and Loss, Cash Flow Statement (where applicable), and Notes to Accounts — must be audited, adopted at the Annual General Meeting (AGM), and filed through Form AOC-4 on the MCA21 portal.

Annual accounts submission is one of the most fundamental compliance obligations for companies, and delayed or incorrect filing attracts substantial additional fees and penalties. Our services cover the entire annual accounts lifecycle — from preparation of financial statements in the prescribed format to final ROC filing — ensuring complete compliance under the Companies Act and applicable accounting standards.

Our Annual Accounts Submission Services

Financial Statement Preparation

Preparation of Balance Sheet, Profit and Loss Account, Cash Flow Statement, and Statement of Changes in Equity in the format prescribed under Schedule III of the Companies Act, 2013.

Notes to Accounts Drafting

Drafting of comprehensive notes to accounts covering accounting policies, disclosures, related party transactions, contingent liabilities, and all mandatory Schedule III disclosures.

Board Approval & AGM Assistance

Assistance with Board Meeting procedures for approval of financial statements and AGM procedures for adoption by shareholders, including drafting of resolutions and notices.

AOC-4 Filing on MCA21

Preparation and filing of Form AOC-4 (and AOC-4 XBRL where applicable) on the MCA21 portal with audited financial statements and requisite attachments within the prescribed due date.

XBRL Tagging

XBRL tagging of financial statements for companies required to file in XBRL format — listed companies, companies with paid-up capital above ₹5 crore, and companies with turnover above ₹100 crore.

Subsidiary & Consolidated Accounts

Preparation and filing of consolidated financial statements for holding companies and separate financial statements for subsidiaries, in compliance with applicable Ind AS or AS requirements.

Key Facts About Annual Accounts Submission

Annual accounts must be filed in Form AOC-4 within 30 days of the Annual General Meeting
The AGM must be held within 6 months from the close of the financial year — i.e., by 30 September for companies with a March year-end
Financial statements must be prepared in the format prescribed under Schedule III of the Companies Act, 2013
Companies meeting specified thresholds must prepare financial statements under Indian Accounting Standards (Ind AS)
Certain companies are required to file in XBRL format — including all listed companies and companies with paid-up capital ≥ ₹5 crore
Late filing of AOC-4 attracts additional fees of ₹100 per day with no upper limit — making timely filing critical
Failure to file annual accounts for 3 consecutive years can result in the company being struck off by the ROC

Frequently Asked Questions

What financial statements must a company prepare every year?

Every company is required to prepare a Balance Sheet, a Statement of Profit and Loss, and Notes to Accounts for each financial year. Companies with turnover exceeding ₹50 crore and all listed companies must also prepare a Cash Flow Statement. Holding companies must additionally prepare Consolidated Financial Statements covering their subsidiaries, associates, and joint ventures. All financial statements must be in the format prescribed under Schedule III of the Companies Act, 2013.

When must the Annual General Meeting be held and accounts filed?

The AGM must be held within 6 months from the close of the financial year — so for companies with a 31 March year-end, the AGM deadline is 30 September. For newly incorporated companies, the first AGM must be held within 9 months of closing the first financial year. Annual accounts (Form AOC-4) must be filed within 30 days of the AGM. For OPCs, the deadline for filing is 180 days from the close of the financial year.

Which companies must file financial statements in XBRL format?

XBRL filing is mandatory for: all listed companies and their Indian subsidiaries; companies with paid-up capital of ₹5 crore or more; companies with turnover of ₹100 crore or more; and companies required to prepare their financial statements under Indian Accounting Standards (Ind AS). XBRL filing requires tagging each line item of the financial statements according to the applicable taxonomy before uploading.

What are the consequences of not filing annual accounts on time?

Late filing of Form AOC-4 attracts an additional fee of ₹100 per day with no ceiling — meaning prolonged delays result in large accumulated fees. Beyond fees, persistent non-filing can attract prosecution under Section 137 of the Companies Act, with fines up to ₹1,000 per day and personal liability for directors. The ROC can also initiate strike-off proceedings for companies that fail to file for three or more consecutive years.

Does a dormant company still need to submit annual accounts?

Yes. Even a company declared dormant under Section 455 of the Companies Act, 2013 must file annual accounts — though the filing requirements are simplified. A dormant company files a financial statement in Form MSC-3 rather than AOC-4. However, if a dormant company has not obtained dormant status formally but is simply inactive, full compliance obligations including AOC-4 filing continue to apply.

File Your Annual Accounts — On Time, Every Year

Expert preparation of financial statements and AOC-4 filing for companies of all sizes.